Solution · Caregiver Recruitment

Engage every caregiver — the moment they apply.

A great caregiver applies after a shift ends, while the kids are asleep, or on the bus ride home. CareFunnels meets them in that moment — answers their questions, learns about them, and gets them on your interview calendar.

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Built exclusively for home care

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THE PAIN

Great caregivers apply when they have a free moment.

Often that moment is between shifts, late at night, or on a Sunday morning. The agency that meets them there usually gets to the interview first.

Caregivers don’t wait long for a reply.

If they don’t hear back within a day or two, they keep applying — and start their first day somewhere that did get back.

Manual screening is a lot to ask of one person.

Reviewing applications, checking licenses, confirming geography, scheduling phone screens — it’s real work, and most schedulers are already at capacity.

You’re not the only one hiring.

Caregivers can choose retail, food, or gig work — places that respond in minutes. Speed and respect for their time are often what tips the decision.

Every empty shift sits between a client and their care.

When a case can’t be staffed, families feel it and referral partners notice. Filling shifts isn’t just about hiring — it’s about keeping the relationships you’ve built.

THE COST

What slow hiring is costing you.

What every day of delay adds up to — in caregivers, clients, and revenue.

14 – 21 days

Industry-average time-to-hire
The top-performing quartile is under 7. That gap is where most unfilled shifts live.

#1

Predictor of show-up rate: speed-to-first-contact
How quickly you reply matters more than what you pay.

~$8.4k

Weekly revenue lost per unstaffed case
Private duty average. Behind every number is a family waiting for help.

THE SOLUTION

Engage every caregiver from the moment they applied.

Capture, screen, and schedule applicants with the warmth of a real conversation — at any hour, without anyone staying up to do it.

AI Chat + AI Voice

Answers their questions in the moment they have them. Captures availability, experience, geography, licensure — kindly, every time.

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Applicant Pipeline

Every applicant has a stage, an owner, and a next step. No one waits in an inbox to be remembered.

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Automated Scheduling

Pre-screened applicants book their own interviews against your real calendar — no back-and-forth, no missed connections.

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TRUSTED BY LEADERS IN HOME CARE

WHAT CAN YOU EXPECT

Here’s what the new hiring process looks like.

Changes that add up to a calmer scheduling team.

DAY 01

Every applicant gets a real welcome.

AI Chat goes live on your careers page. Applicants who land at 9pm get a thoughtful reply within seconds — not on Monday.

DAY 07

Your scheduler starts choosing, not chasing.

Pre-screened candidates book their own interviews. The pipeline does the qualifying work; your team handles the conversations that matter.

DAY 30

Time-to-hire shrinks, significantly

Days-to-first-contact drops to minutes. You can see which job sources actually produce hires, and empty shifts get covered before anyone has to scramble.

COMMON QUESTIONS

What agency owners ask before they switch.

Does it integrate with Indeed and ZipRecruiter?

Yes. Applicants from Indeed, ZipRecruiter, Facebook Jobs, and your own careers page all land in the same pipeline, tagged by source so you can see which channels actually convert. No more guessing where to spend ad dollars.

Can it screen for state-specific requirements?

Yes — every screener is configurable per role and per state. License verification, scope of practice, hours of experience, allowed-shift type, mileage from territory — all asked and captured before a human ever opens the file.

How does it handle bilingual applicants?

AI Chat answers in English and Spanish out of the box, and you can add more languages if your market needs them. Bilingual applicants are tagged in the pipeline so you can route them to bilingual clients.

Can I see which job sources convert best?

Yes. Every applicant carries the source through every stage of the pipeline. You’ll see which board produces applicants who actually show up to interviews, get hired, and stick — not just clicks and resumes.

Works with your existing tools

CareFunnels fits into how you already work.

Connect with your scheduling software, phone system, and the platforms your team already uses. No replacing — just adding a layer that makes everything work better.